Author: tag301260

Other Information Available via Employee Self Service

SAP Portal Welcome Screen
1. Click the tab
ESS Overview Menu
Update Home Address
Your address will be updated with TRS and ERS for communication to the insurance carrier. Optional Retirement Plan vendors must be contacted directly.
1. Click
2. To View current information click “Address.”
3. To update click “Edit” then enter information and click “Review” and then “Save”
Update Banking Details
1. Click
2. To View current information click “Bank Information”
3. To change information click “Edit.” Enter information and click “Review”
4. Click “Save”

Employee Self Service

Personal Information

Personal Information

1-11

View W-2
Payroll has contracted with APD for W-2 services. To register, please go to the Payroll website www.txstate.edu/payroll/. Click on the instructions to register for your W-2.
View Leave Balances
1. Click
then “Leave Balances.”
2. To close window click “Exit.”
View Monthly Time Statement
1. To view summary of time entry that has been approved click on then click on “Time Statement.”
2. Check time period and click “Display”
3. To close window click “Exit.”
View Benefits
Click
Click “Benefits Participation”
To select Benefit type click “Show Participation Details”

Time/Leave Information

Benefits and Payroll

SAP
(salaried)

Employee Self Service (ESS)
This tri-fold outlines information accessible in Employee Self Service (ESS)

For Help Contact ITAC
245-4822
ITAC@txstate.edu

www.tr.txstate.edu

Time/Leave Information

Purpose
To enter your own time through Employee Self Service (ESS).
Accessing ESS
Use the following URL (Web address) to access the Texas State Home Page:
http://www.txstate.edu
Click the SAP Portal link to go to the Log-on screen. Enter your User ID and Password to get to the Welcome Screen.
Helpful Hints:
Salaried employees are only required to enter exceptions to their normal work schedule. Exception times include: additional hrs worked, adjusted scheduled hours, telecommuting work hours, event work time, or any absence that happens on a day of planned work hours. Holidays do not require an entry, unless you work on a paid holiday.

Procedure:

SAP Portal Welcome Screen
Click the tab
ESS Overview Menu
2. Click “Record Working Time.”
3. Select the Attendance/Absence type
from drop-down menu on the first blank
line of the time sheet.
Example: Att./abs. Type
Sick Leave
4. Input number of exception hours worked or taken off per day.
Example: 2 hrs Sick Leave
Repeat steps 3 and 4 for each type of
absence or attendance.
5. To verify information input is correct click “Check Entries.”
6. Click “Review” then “Save and Release” to release time to your supervisor.
7. You have completed this transaction.
8. To return to “Overview” menu click
To exit and close window click “Log Off.”
Result
You have entered, saved, and released time for the desired time period.
Comments:
Be sure to save and release each week
separately.

Employee Self Service

Overview

DO NOT USE the Internet browser exit or click the ‘X’ button in the upper right hand corner to exit the screen. This will not properly close out the session and will require you to wait for the session to time out before allowing entry back into the screen.
Access Your Earning Statement:
Payroll Earnings Statement can be viewed and printed from ESS.
ESS Overview
1. Click
2. To see payroll earnings click “Earnings Statement.”
The current month will be displayed. You may scroll back to view previous months.

x

Benefits and Payroll