Author: hrbenefits2

Other Information Available via Employee Self Service

SAP Portal Welcome Screen
1. Click the tab
ESS Menu Screen
Update Home Address
Your address will be updated with
the University Student Directory.
1. Click
2. To View current information click “Address.”
3. To update click “Edit” then enter information and click “Review” and then “Save.”
4. To close window click “Exit.”

Employee Self Service

Personal Information

View W-2
Payroll has contracted with APD for W-2 services. To register, please go to the Payroll website www.txstate.edu/payroll/. Click on the instructions to register for your W-2.
1. Update Banking Details
1. Click
2. To View current information click “Bank Information.”
3. To change information click “Edit.”
4. Review entries and click “Save.”
View Monthly Time Statement
To view summary of time entry that has been approved click on
then click on “Time Statement.”
The current month will be displayed. You may scroll back to view previous months.
2. To change period and enter dates click “Display.”
3. To close window click “Exit.”

Personal Information

Time/Leave Information

1-11

SAP
(hourly)

Employee Self Service (ESS)
This tri-fold outlines information accessible in Employee Self Service (ESS)

For Help Contact ITAC
245-4822
ITAC@txstate.edu

www.tr.txstate.edu

Purpose
To enter your own time through Employee Self Service (ESS).
Accessing ESS
Use the following URL (Web address) to access the Texas State Home Page:
http://www.txstate.edu
Click the SAP Portal link to go to the Log-on screen. Enter your User ID and Password to get to the Welcome Screen.
Helpful Hints:
Student Payroll Period is 1st-15th and 16th-31st. All time must be entered and approved by the payroll deadlines posted on the Payroll web page:
http://www.txstate.edu/payroll

Procedure:

SAP Portal Welcome Screen
1. Click the tab
ESS Overview Menu
2. Click “Record Working Time.”
3. Select the Attendance/Absence type
from drop-down menu on the first blank
line of the time sheet.
Example: Regular Attendance Hourly
Regular Work Study Hours
4. Input number of hours worked on the appropriate day.
5. To verify information input is correct click “Check Entries.”
6. Click “Review” then “Save and Release”
to release time to your supervisor.
7. You have completed this transaction.
8. To go back to main menu click
9. To exit and close window click “Log Off.”
Result
You have entered, saved, and released time for the desired time period.
Comments:
Be sure to save and release each week
separately.

Employee Self Service

Overview

DO NOT USE the Internet browser exit or click the ‘X’ button in the upper right hand corner to exit the screen. This will not properly close out the session and will require you to wait for the session to time out before allowing entry back into the screen.
Access Your Earnings statement:
Payroll Earnings Statement can be viewed and printed from ESS.
ESS Menu Screen
1. Click
2. To see payroll earnings click “Earnings Statement.”
Current month will be displayed or you can scroll back for previous periods.

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Benefits and Payroll